Administration

Office of the Registrar

The Office of the Registrar is located in Mellon Hall.
Questions? We can be reached via telephone (410-626-2513) or e-mail registrar@sjca.edu.

Registrar, Daniel E. Crowe

Assistant Registrar, Jacqueline Thoms

Services and information provided by the Office of the Registrar:

Transcript Requests
Procedures for Ordering Official/Unofficial Transcripts - Annapolis
Transcript requests must always be in writing and signed by the student. The requests are normally processed within three to five working days of receipt. Due to the heavy volume of transcript requests during the months of January and May, please allow up to seven working days during those months. Standard delivery of transcripts is by U. S. Mail first-class. Additional fees are required to send transcripts by expedited services such as Fed-ex.

Please provide the Registrar's Office with the following information when ordering transcripts:

  • Printed complete name of student and any former names
  • Student's signature on the written request
  • Current address and current daytime telephone number
  • Dates of attendance - (Students must have graduated from or last attended the Annapolis campus. Students who graduated from or last attended the Santa Fe campus, should send the request to St. John's College, Santa Fe, New Mexico.)
  • Number of transcripts requested and complete address of where each transcript should be sent.

Fees
Effective May 1, 2003, there will be no fee for obtaining copies of transcripts. If a transcript needs to be sent via overnight delivery, a credit card number must be provided to pay for this service.

Official/Unofficial Transcripts
Students are advised to consider whether or not an official or unofficial transcript is required prior to placing an order. Official transcripts are usually required for admission to a college or university and for employment. Please be sure to follow the instructions of the receiving institution/agency when ordering an official transcript. Students desiring a copy for themselves or a copy for their parents should usually request an unofficial transcript.

Official transcripts mailed to students will be placed in a signed, sealed envelope and will be stamped "Issued to Student in a sealed envelope." 

For security reasons, we do not recommend the faxing of transcripts. However, students wanting to have a transcript faxed must give the Registrar's Office a written, signed request and designate the fax number to which the transcript is to be faxed. Faxed transcripts are unofficial.

Students are reminded that their accounts must be clear of all fines and fees, loans must be in current status, and the financial aid exit interview on file (if applicable) before a transcript (official or unofficial) will be released. In addition, the college reserves the right to hold the transcripts of students who have similar outstanding obligations at other institutions that participate in federal financial aid (Title IV) programs.

Ordering of Transcripts

  • Transcripts can be ordered in person at the Registrar's Office 
  • Request can be mailed to:
    Office of the Registrar
    St. John's College
    P.O. Box 2800
    Annapolis, MD 21404-2800
  • Transcript requests can be faxed to the registrar at 410-295-6937. The faxed request must be signed. 
  • Transcript may be ordered by email if you are able to attach a scanned, signed request form. No other email requests will be accepted.
  • Transcripts may not be ordered by telephone. 

Enrollment Certification
For current students, certifying enrollment is made simple by stopping by the Office of the Registrar and completing the Enrollment Certification Form or dropping a request in the campus mail.  The request must bear your signature.  When away from school or for alumni, please download the transcript/enrollment certification form on this web page and mail or fax it to the office of the Registrar.  Please see above.  Requests for certification of enrollment must come from the student.

Classroom Reservations
Current members of the college community who wish to reserve a classroom in McDowell Hall, Mellon Hall or the Barr-Buchanan Center for a meeting or special event, please contact the Office of the Registrar at X2513. The Office of the Registrar is also responsible for reserving the Mellon Conference Room and the Hodson Room. To reserve other locations such as the FSK Auditorium, FSK Lobby, Conversation Room, Boathouse, Private Dining Room or Great Hall, please contact the Facility Office at 410-626-2547.  . 

Foreign Student Advising
The Registrar is the primary designated school official for students in F-1 visa status.  Inquiries should be directed to the Registrar regarding obtaining an F-1 visa, maintaining status, optional practical training and all other matters related to foreign students.

Veterans Benefits
Current students who think they may be eligible for veterans’ benefits should contact the Office of the Registrar as soon as their plans to enroll at the college are complete.

The Student Right-to-Know-Act
Also known as the Student Right-to-Know and Campus Security Act, this act was passed by Congress on November 9, 1990. It requires institutions eligible for Title IV funding to make available upon request, to all students and prospective students, completion or graduation rates of certificate or degree-seeking first-time, full-time undergraduate students entering an institution.

In accordance with this act, the Office of the Registrar will provide and make readily available completion or graduation rates to current and prospective students.

Family Educational Rights and Privacy Act - FERPA
WHAT IS FERPA? - The Family Educational Rights and Privacy Act (FERPA) was enacted by the United States Congress in 1974 setting forth requirements regarding the privacy of student records.  Any educational institution and educational agency that receives funds under any program administered by the U.S. Secretary of Education must comply with FERPA.  Institutions must annually notify students of their rights under FERPA.

The purpose of FERPA is to afford certain rights to students concerning their education records.  These rights are:

1. The right to inspect and review the education records;
2. The right to seek to have the records amended; and
3. The right to have some control over the disclosure of information from the records.
4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the College to comply with the requirements of FERPA.

WHAT IS AN EDUCATION RECORD?  An education record is any record directly related to a student(s) containing personally identifiable information (name, address, social security number etc.) and maintained by St. John’s College or by a person acting for the College.

Please click here for the college policy on compliance with the Family Educational Rights and Privacy Act (FERPA).